2024 DIVISIONALS INFORMATION
Dear Newport Torpedoes,
We are so excited as we approach the Divisional Swim Meet this Saturday, June 15th, at the Kingwood High School Natatorium. Our swimmers have worked incredibly hard this season, and we are confident they will finish strong. Please read the following information to make sure our meet goes smoothly.
2024 DIVISIONALS INFORMATION
DATE, TIMELINE, FACILITY
- DATE: Saturday, June 15, 2024
- PLACE: Kingwood High School - see attached maps
- TEAM SET UP AREA: Cafeteria
- TIMELINE:
- Site Opens for set up at 6:00 am
- Swimmer check in at 7:00 am
- Warmups at 7:45 - 8:15 am
- Lanes 4-6
- First Event at 8:30 am
- ALL shift Ready Bench volunteers will meet at the ready bench at 7:45am.
- Timer/Scribes Meeting at 8:15 am - Behind the blocks
BATHROOMS are available outside the natatorium area and the commons areas.
TEAM AREAS: Each Team will be responsible for the site clean-up of their own team’s set-up area. Space will be limited to please be considerate of your fellow families.
COMMON AREAS: Each Team is responsible for providing volunteers to assist with site clean-up of the common areas such as the pool area, walkways and parking areas. Each team will provide a minimum of two (2) volunteers to assist with common area set up and clean-up activities.
VOLUNTEERS
All volunteers should check-in with the Volunteer Table in the Cafeteria Commons area and with our team volunteer coordinator - Megan Mills
SHIFTS
- First Shift – Events 1 through 30
- Second Shift – Events 31 – 60
- Third Shift – Events 61 – 86
TIMER & SCRIBE MEETING: The Timers & Scribes meeting will be held at 8:15am, by the Divisional Meet Referee and Volunteer Coordinator. All specific instructions and assignments will be made at this time. This meeting will be held poolside.
STOP WATCHES: It will be our responsibility to collect our own watches at the end of the meet. Please make sure to turn them in to Megan Mills.
READY BENCH
TIMELY APPEARANCE: Parents are responsible for getting their swimmers to the ready bench area on time.
RUNNERS: Runner Volunteer assignments and schedules are included in the volunteer signup sheet. Runner responsibilities include collecting completed lane timer sheets.
POOL AREA ACCESS: The pool deck can be accessed by NWAL Certified Officials, volunteers, or timers and scribes for their shift only.
The pool is closed until first warm up, closed again between final warm-up and the first heat of the first event, and closed again immediately after the completion of the final heat of event 86. Any swimmer who enters the pool without permission of the Meet Referee, the Meet Director or the Facility Host may be subject to disqualification.
CONCESSIONS: Area # 4 - Please see attached menu.
- Kona Ice: Outside
T-SHIRT DESIGN AND PRINTING: Area #3
FIRST AID: In-between setup areas and ready bench
CODE OF CONDUCT: This serves as a reminder all team meet attendees (parents, swimmers, coaches, officials, etc..) that should if you should have an issue with regards to a race that calm, and restraint must be observed at all times, as per the NWAL Code of Conduct. Additionally, such issues must be directed to their Team Rep - Pedro Guerrero and NOT to an official or volunteer. It is the Team Rep’s responsibility to then discuss the issue, calmly, with the Divisional Meet Referee. The Divisional Meet Referee’s ruling is final.
SPECTATORS: Please do not “camp-out” on the bleachers but watch your swimmer’s race and then leave allowing other parents to view their swimmer’s race. The bleachers will open before the National Anthem and will close 10 minutes after completion of the final heat of event seventy-six. Coolers, large bags and bench seats will not be allowed in the bleacher area. Please respect reserved seating arrangements for special access / disabled visitors remain unoccupied until after warm-ups. Coolers, bags and bench seats will be prohibited from the bleacher area.
NO CHAIRS IN THE POOL AREA: Parents are not allowed to bring chairs inside the pool area.
MEET DAY SECURITY: Kingwood High School will have a security officer on the premises.
ROPED OFF AREAS: Facilities Host will provide tape; ropes, rope buckets, or other devices as appropriate to indicate walkways, official’s areas, coach’s areas, team staging areas, swimmer and audience movement routes, etc.
ON-DECK AREA: A 3-foot walkway will be provided around the entire perimeter of the pool/diving area for the use of the officials, timers, scribes, runners, etc… Each team is responsible for ensuring that all Swimmers and Coaches are made aware of this area and police this area to ensure the efficient running of the meet.
ON DECK ACCESS: Volunteers on duty only will be allowed on deck
Important Points to remember:
- No setup in the stands.
- No standing at the balcony rail.
- Coolers are not permitted in the stands.
- Only authorized swimmers and personnel are allowed on deck.
- No tents allowed inside the building.
- Please report to your Volunteer positions promptly.
- When serving as a Volunteer, it is the responsibility of the in-shift person to not leave until their replacement arrives. It is the responsibility of the leaving-shift person to ensure that the new-shift person understands their duties.
- Please know who your Team Rep is. Pedro Guerrero
- Refer any protests to the Team Rep.
- Please keep team areas clean and aisle ways clear.
Be on the look out!
For our fund raising wagon raffle.
Currently valued at OVER $800
Wagon - 22" BlackStone Griddle - BlackStone Cooking Utensils Set - Water Guns
Margarita Machine - Margarita mixer - Margarita Glasses - Bottle of Tequila
Fun Straws - Pool Drink Float -Water Bottles
And
Autographed UT Jersey by
Earl Campbell
Tickets
1- $5
5 - $20
Let’s make this our third division win!
Make sure to vote on our next season logo.
Thank you.
Pedro Guerrero
281-844-2683
Newport Torpedoes Swim Team Rep
